Horalia: the best time tracking software for SMEs in 2026

Managing your team's working hours shouldn't be a burden. Yet many SMEs still rely on Excel spreadsheets, paper records or generic tools that don't comply with Spanish regulations. With the mandatory digital time tracking law coming into force in 2026, choosing the right software can no longer wait.

Horalia is the time tracking software built from the ground up for the Spanish market: fully compliant with Royal Decree-Law 8/2019, up and running in minutes, and packed with everything an HR team needs — all in one platform. And at a price that works for any SME.

Why do SMEs need time tracking software in 2026?

Since 2019, daily time tracking has been mandatory for all Spanish companies regardless of size. But the 2026 regulations go further: records must be digital, tamper-proof and traceable, with a modification log that has evidential value before the Labour Inspectorate.

Fines for non-compliance range from €626 to €6,250 per infraction. For an SME, a single unfavourable inspection can be a significant cost. The right software not only protects against penalties — it also saves time, reduces errors and gives real visibility into the team's working hours.

Horalia: everything your HR team needs, without the complexity

Horalia brings together in a single platform all the features an HR manager needs to run teams efficiently and lawfully. No need to integrate multiple tools or pay for add-on modules — everything is included from day one.

Core features of Horalia

A complete HR solution built for SMEs:

• Digital time tracking with clock-in from mobile (iOS & Android), tablet and web.
• Automatic recording of start, end and break times with second-level precision.
• Customisable shift and schedule management per individual employee.
• Absence, holiday and leave management with a built-in approval workflow.
• Automatic legal reports ready for audits and labour inspections.
• Document management with advanced electronic signature: contracts, payslips and more.
• Full modification log with complete traceability and evidential value.
• Mobile app with geolocation for field teams and remote workers.
• Intuitive admin dashboard to manage your entire workforce from one place.

This combination of features makes Horalia far more than a simple time clock: it's a complete HR platform designed to simplify day-to-day people management for small and medium-sized businesses, with no dedicated IT team required.

The most competitive pricing on the market for SMEs

One of the biggest barriers SMEs face when digitalising HR is cost. Many solutions are designed for large corporations: high prices, annual contracts and paid add-on modules that inflate the final bill.

Horalia breaks that mould. It offers all features from the very first plan, with no lock-in contracts, no hidden fees and support included. For a team of 10 to 50 people, the annual saving compared to leading market solutions can exceed 60%.

With Horalia, an SME of 20 employees gets time tracking, absence management, shift planning and electronic signatures for a fraction of the price of traditional solutions. No lock-in, support included.

Get up and running with Horalia in under 5 minutes

One of the most common complaints when implementing HR software is how long it takes to go live: weeks of training, data migrations and complex integrations. With Horalia, that process is measured in minutes, not weeks.

3 steps to get started

Getting started with Horalia is this simple:

• Create your account at horaliahr.com and set up your company in under 5 minutes.
• Invite your employees by email — they'll receive instant access to the platform.
• From day one, your team can clock in, manage absences and check their schedule.

Horalia's interface is designed so that any employee can start using it with zero training. The design is modern, intuitive and accessible from any device. You don't need to be tech-savvy to clock in, request holidays or check your weekly schedule.

Free 7-day trial: no risk, no commitment

Horalia offers a free 7-day trial with full access to all features, no credit card required. It's the best way to see whether the solution fits your team's needs before committing to any plan.

During the trial you can set up your company, invite real employees, try mobile clock-in and explore all modules: absences, shifts, reports and electronic signatures. If after 7 days you decide not to continue, there are no charges and no strings attached.

Horalia vs other solutions on the market

The time tracking software market in Spain has grown rapidly in recent years. There are solutions for every profile: from very basic apps to complex platforms designed for large enterprises. Why choose Horalia?

Horalia

What sets Horalia apart from the competition:

• Built specifically for the Spanish market and current regulations.
• All features in a single plan: time tracking, absences, shifts and schedules. Document management and electronic signatures available for just €1/employee/month.
• Competitive pricing tailored to SMEs, significantly cheaper than Factorial or Personio.
• Instant setup: no training, no complex integrations, no waiting.
• Native iOS and Android app with geolocation clock-in.
• Spanish-language technical support included.
• Automatic updates to stay compliant with regulatory changes.

While other solutions charge separately for absence management or shift planning, Horalia includes them in the base plan. Document management and electronic signatures are available as an add-on module for just €1/employee/month — well below what competitors charge. For an SME with limited resources, that makes a real difference to total cost and management simplicity.

Geolocation time tracking: perfect for field teams and remote workers

Geolocation in Horalia is optional but highly valued by companies with workers in the field, on construction sites or working remotely. It verifies that clock-ins happen from the correct location, without invading employee privacy outside working hours.

This feature is especially useful for service companies, construction, logistics, cleaning or any sector with mobile workers. Horalia also includes a tablet terminal app for clock-ins at a fixed entry point, ideal for offices or shared workplaces.

Absence and holiday management without the friction

Horalia's absence module lets employees request holidays, personal days or sick leave directly from the app, and lets managers approve or reject those requests in a single tap.

This eliminates endless email chains, shared spreadsheets and confusion about who is on holiday when. Managers always have a complete view of the team: who is working, who is off sick and how many holiday days each person has left.

Integrated electronic signatures: contracts and documents without paper

Beyond time tracking, Horalia includes a document management module with advanced electronic signatures. It lets you send contracts, payslips, internal communications and any document to employees for digital signing via the app, with no physical presence or printer needed.

This feature is especially relevant in the context of the new digital time tracking regulation: the law envisages employees digitally signing their working time record. With Horalia, that process is already built in and legally compliant from day one.

Ready to simplify HR management at your company?

If your business is still managing time tracking with paper, Excel or a tool that doesn't comply with current regulations, 2026 is the year to change. Mandatory digital time tracking is already a reality and inspections are under way.

Horalia gives you everything you need to comply, manage and grow: legal time tracking, absence management, shift planning, electronic signatures and technical support — at a price that works for any SME. And you can try it free for 7 days with no commitment.

Try Horalia for free and see why more and more Spanish SMEs trust Horalia to manage their teams.