November 21, 2025
Complete Guide to Time Tracking with Horalia
Learn step by step how Horalia's digital time tracking system works, how to record entries, exits, breaks, and how to leverage integrated geolocation.
Horalia is one of the most recommended tools to comply with Spanish legislation on mandatory time tracking. It allows employees to record their working hours easily, securely, and fully aligned with the current legal framework.
Workers can clock in from any device — mobile, tablet, or computer — and the system automatically records the GPS location at the moment of the clock-in, ensuring transparency and reliability.
How basic clocking works in Horalia
As soon as the worker opens the application, they will see a main button that allows them to clock in with a single click. The process is fast, intuitive, and helps prevent common errors such as forgetting to register the start of the workday.
Once the entry is recorded, the green button disappears and is automatically replaced with two options: a yellow button to register a break and a red button to clock out. This ensures that employees can manage their full workday without confusion.
Recording breaks and clocking out
Horalia allows workers to register intermediate breaks with full transparency. By simply tapping the break button, the system pauses working time until the employee resumes. To end the workday, they just need to select the clock-out button.
Advantages of Horalia’s time-tracking system
Some of the direct benefits include:
- Instant clock-in with a single click.
- Integrated geolocation that verifies the place of clock-in.
- Prevents tampering and avoids manual errors.
- Allows breaks to be recorded clearly and verifiably.
Corrections and clock-in requests
If a worker forgets to clock in or makes a mistake, they can submit a manual clock-in request or a correction request directly from the app. They only need to specify the correct time and optionally add a comment.
These requests may require approval from the supervisor or team lead, ensuring rigorous control and complete traceability.
Public holidays, schedules and absences
Horalia does more than just time tracking: it also offers an advanced system for configuring national holidays, internal company holidays and personalized schedules. It also includes a module for absences and leave requests, which we will cover in a dedicated article.
Thanks to this configuration, Horalia can accurately calculate hours worked and determine whether the employee has logged overtime or has worked fewer hours when closing the month. This will be essential to comply with the upcoming legal decree requiring even more detailed control of overtime hours.
Legal retention and data export
The new time-tracking decree requires all time-control apps to store records for at least four years, ensuring their integrity and availability for any audit or labour inspection.
With Horalia, this requirement is automatically fulfilled: all data is securely stored in cloud services, protected against loss, tampering or accidental deletion.
Inside the app, employees can export their own records at any time, and administrators have access to any employee’s logs — or those of the entire team — with a single click. This facilitates providing information to the Labour Inspectorate and helps prevent fines and possible sanctions.
Recommendation
If you’re looking for a tool that complies with the law, enables mobile clock-in, and offers complete control of the workday, Horalia is one of the most comprehensive solutions on the market. Its modern interface, geolocation system, ease of use and calculation engine make it simple for both employees and supervisors to manage the workday without complications.
“Clocking in shouldn’t be a concern. With Horalia, you have all the tools you need to comply with the law easily, quickly and without complications.”
